I run the operational layer of a business: executive calendars, recurring processes, client communication and the follow-through that keeps commitments from slipping. Four-plus years with remote, international teams, with a specialization in mental health practices.
Executive coordination, business operations, administrative workflows and client communication, practiced together for remote businesses.
Select an area to see the problem it addresses and what I coordinate or deliver.
When a leader's calendar, inbox and commitments live in their head, priorities slip and follow-ups go quiet.
A managed calendar, a triaged inbox, prepared meetings, booked travel and correspondence that goes out on time, with open items tracked until they close.
When a leader's calendar, inbox and commitments live in their head, priorities slip and follow-ups go quiet.
A managed calendar, a triaged inbox, prepared meetings, booked travel and correspondence that goes out on time, with open items tracked until they close.
Three areas of practice. Client names and internal details are withheld where confidentiality applies, and every sample is labeled as a demonstration.
Executive partnership for a practice owner: calendar, inbox and meeting management alongside the SOPs and recurring processes that kept operations consistent as the practice grew.
Administrative coordination for a counseling practice: intake, scheduling, clinician coordination and EHR records, handled with the discretion healthcare work requires. Non-clinical role.
Client-facing operations for a membership business: onboarding new members, coordinating newsletters and outreach, and maintaining retention workflows in the CRM.
Not a live system and not real client records. Tick items to see how progress is tracked.
A summary. The full detail is in the resume.
Client communications, intake coordination, clinician scheduling and EHR record administration in TherapyNotes, working across clinical and administrative teams.
Executive partnership covering calendar, inbox and meeting management, SOP development, EHR administration in Valant and TherapyIQ, and ConvertKit email campaigns.
Newsletters, outreach campaigns, member onboarding and ActiveCampaign retention workflows.
Written communications for wellness, finance and technology businesses.
Independent studio work on brand identities and websites for service-based businesses.
Before taking anything on, I confirm what matters most, what good looks like and how you prefer to be updated.
Once a responsibility is mine, I track it to completion and close the loop without needing reminders.
Recurring work becomes a documented process. If a workflow keeps causing friction, I flag it with a suggested fix.
Progress, deadlines and blockers are shared in plain language, before they become surprises.
MAIRE ABANES
I'm Maire. For more than four years I've worked remotely with executives, practice owners and client-facing teams, taking responsibility for the coordination work that keeps a business running: schedules, inboxes, processes, records and the people in between.
Much of that time has been spent in mental health practices, where administrative work carries real weight and discretion is expected. It taught me to communicate carefully, document what I do, and raise issues early.
A background in financial management, plus independent work in writing and design, means I'm comfortable with numbers, words and the details of how things look.
Send a note about the position or engagement, or download my resume to review first. I'm glad to arrange an introductory call.
hello@maireatelier.com